By Chris Rohrer, Broker & Pete Kostroski, Broker | Rokos Advisors

In today’s cost-conscious, hybrid-enabled world, many organizations are waking up to a major reality:

Their office space strategy is out of sync with how work actually happens today.

Whether you’re a CEO managing capital allocation, a CFO watching lease liabilities, a Real Estate Director evaluating options, or a Facilities Leader trying to create a great place to work—the question is the same:

Are we using our office space in a way that makes financial and operational sense?

The Market Is On Your Side—If You Know How to Leverage It

Right now, tenants hold more leverage than they realize. Landlords are offering:

Lower base rents, even in premium buildings
Shorter and more flexible lease terms
Aggressive incentive packages—from free rent to improvement allowances to early termination rights

Yet many companies are still locked into deals made during a very difficult time.

How Smart Companies Are Reducing Space—and Improving Function

We’re seeing organizations right-size their footprint by 20-50% while designing environments that perform better for hybrid teams. This includes:

Desk-leveraging and shift-based use of workstations
Fewer private offices, more collaboration zones
Shared workspaces and meeting areas that support purposeful in-office days
A cultural shift toward flexibility, autonomy, and better workplace experience

This isn’t about just costing less, it’s about redefining value per square foot.

What This Means for Leadership Teams

Each leader sees this shift through a different lens:

CEOs are asking how their real estate strategy supports talent, culture, and flexibility
CFOs want to know if lease liabilities can be reduced—or restructured
Facilities leaders need to accommodate dynamic occupancy while reducing inefficiencies
Real Estate Directors are being asked to negotiate better deals and optimize every square foot

All of these pressures lead to the same opportunity: Get ahead of your next lease event, or reevaluate your current setup now while the market is in your favor.

Our Role: Strategy, Market Insight, and Execution

At Rokos Advisors, we partner with leadership teams to:

Audit your existing lease against current market comps
Identify cost-saving or flexibility opportunities in your current building or others
Implement hybrid-friendly space planning and desk utilization models
Guide you through lease restructuring, subleasing, or relocation if needed

Let’s Talk.

Whether you’re months away from lease renewal or simply questioning if your space strategy fits your future, we’re happy to offer perspective—and practical options.

Reach out to Rokos Advisors today to schedule a short call. No pressure, just clarity.

Contact Rokos

Rokos Advisors is an award-winning Minneapolis - St. Paul based commercial real estate/tenant representation firm specializing in helping businesses find the perfect office or industrial space for their company.

The Office You Need vs. The Office You’re Paying For: How to Bridge the Gap